How to Ensure Effective Project Management in Your Company
Are you a team leader who is struggling to keep projects moving steadily along? Do you find managing a team very difficult in today’s information-packed world?
If so, you’ll definitely want to seek out effective project management advice. Research shows that for every $1 billion invested in the US, $122 million has been wasted because of poor project performance.
If you want to avoid wasted money at your company, we have gathered some of the best tips that will help you manage your projects and team members more effectively.
Keep reading to learn about the best three tips for effective project management. Let’s get right into it!
Use email sparingly
Imagine it’s Saturday morning and you are having breakfast when an idea for your project pops into your head. You probably want to immediately email others on your team to get them started in a new direction.
However, you shouldn’t use email as your main form of communication. Your team members probably have a full inbox already.
If they have a swamped email inbox, how do you know they will read and comprehend your latest idea? How do you know they will begin working on it?
And you will probably forget to follow up with this idea over the coming week. As such, you should use email sparingly and find other ways to communicate quickly and effectively with your team.
You might want to use effective project management systems to assign tasks and set specific due dates for each part of a project. Basecamp or Asana are some examples of project management systems that may work for you.
Set up a system for tracking periodic tasks
Write down on a piece of paper all of the tasks that your team does on a regular basis. Then take a look at which ones are performed periodically.
For each recurring task, find out who is responsible for completing it. Figure out how often each task repeats.
For example, your financial department may pay off invoices every Friday or your marketing department may post a new blog on the company site every Monday morning.
There are many free tools and systems that can help you track these periodic tasks. Find one that works for you.
Employ group chats
Do you have a lot of freelancers and contractors you work with across the country? If so, it may be difficult to schedule conference calls when everyone is in a different time zone.
Instead of having group meetings on a daily basis, consider employing group chats to get information disseminated more quickly. Group chats offer a faster system of communication instead of having in-person meetings.
And if you prefer voice and video calls, you can use Skype to catch up with a contractor on a particular project.
We hope these tips help you manage your projects more effectively in the future. Do you have any other advice for improving your project management? If so, let us know in the comments below!
For more information on how we can help with consulting and project management challenges, please contact us here.